ITIC Conference 2025 Terms & Conditions

DELEGATE REGISTRATIONS

TERMS OF BOOKING – Conference Registration

• The term Organisers as listed below includes ITC Conference 2025 organising committees and Keynote PCO.
• Registrations are accepted only on full completion of the online registration form.
• No booking will be confirmed until payment is received in full.
• Bookings or changes will not be accepted by telephone, cancellations and or changes must be sent in writing to the registration desk at ITICreg@keynotepco.ie
• There is no refund for non-attendance.
• A name change on a paid registration will be accepted up to 14 days prior to the Conference, after that date a charge of €10 will apply.
• Payment by invoice/bank transfer will incur a €25 non-refundable administration charge.
• There is no administration charge for payment by MasterCard or VISA.
• All fees/rates are quoted in Euro €, all bank transfer fees/charges are the responsibility of the participant.
• All refunds requested prior to the 1st of August 2025 are subject to cancellation terms listed below and subject to a €25.00 processing fee.
• All refunds requested from the 1st of August 2025 are subject to cancellation terms listed below and subject to a €25.00 processing fee.
• The Organisers reserve the right to alter any of the programme or other arrangements for this Conference; including cancellation or postponement of the event should unforeseen circumstances require it. The Organisers accept no responsibility for resulting costs or inconvenience to participants in this case.
• The Organisers will not be held liable for any loss or damage of personal items of attendees or injury caused at any venue used in connection with the Conference.
• Force Majeure: The Organisers shall not be deemed to be in breach of this registration agreement or otherwise liable to the delegate for any failure or delay in performing its obligations under this agreement as a result of an event or series of connected events outside the reasonable control of the Organisers (including, without limitation, acts of God, floods, lightning, storm, fire, explosion, war, military operations, acts or threats of terrorism, strike action, lock-outs or other industrial action or a pandemic, epidemic or other widespread illness).

CANCELLATION TERMS – Conference Registration

Delegate Cancellations

• All cancellations and/or changes must be sent in writing to ITICreg@keynotepco.ie
• Cancellation refers to complete and/or partial cancellation of registrations and social events.
• Cancellation fees are incurred as follows:
  Cancellations received prior to the 1st of August 2025 – full refund less administration fee of €25.00
  Between the 1st of August 2025 and the 31st of August 2025 – 50% refund less administration fee of €25.00
  From the 1st of September 2025 – No refund for cancelled registrations

Delegate Non-Attendance

• Should the delegate be unable to attend due to circumstances beyond their control, cancellation fees are subject
  to terms listed above. This includes the delegate being unable to travel into Ireland from their country, due to
  either their own country’s travel restrictions or the Irish Government’s travel restrictions – this includes refusal of
  travel visa application.

Cancellation of Conference by the Organisers

• Should the Organisers completely cancel the Conference, with no content or sessions being available on-line, registrations will be refunded in full less a €25 processing fee.
• Under these circumstances the Organisers are not liable for any other expenses incurred, this includes travel and accommodation costs – delegates are encouraged to have sufficient travel insurance in place to cover such other costs.

Postponement of Conference

• Should the committee need to reschedule the Conference, all registration fees will be transferred to cover attendance on the new Conference dates – no processing fees will apply in this case.
• Should the delegate not wish to accept attendance on the new date they may cancel their registration, in such cases cancellations will be governed by the cancellation terms as outlined above.
• Under these circumstances the Organisers are not liable for any other expenses incurred, this includes travel and accommodation costs – delegates are encouraged to have sufficient travel insurance in place to cover such other costs.

OTHER TERMS AND CONDITIONS – Conference Registration

Travel and Medical Insurance

• Participants are requested to make their own arrangements for health and travel insurance. The Conference fee does not include insurance. We strongly recommend that, when registering for the Conference and making travel arrangements, a travel and/or equipment insurance policy be taken out to cover any loss, cancellation, medical costs, etc. Refunds will not be offered outside of the terms and conditions above, so delegates should ensure they contact their insurance company to ensure sufficient cover is in place from the time of booking. The Organisers do not take responsibility for any delegate, speaker, or exhibitor failing to insure their travel and attendance.